AFNA Foundation Privacy Policy

This privacy policy applies between you, the User of this Website and The AFNA Foundation, the owner and provider of this Website. The AFNA Foundation takes the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website.
This privacy policy should be read alongside, and in addition to, our Terms and Conditions, which can be found at: https://www.afnafoundation.org/terms-of-service/.
Please read this privacy policy carefully.

Definitions and interpretation

1. In this privacy policy, the following definitions are used:
   Data – collectively all information that you submit to The AFNA Foundation via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
   Cookies – a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
   Data Protection Laws – any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation;
   The AFNA Foundation, we or us – The AFNA Foundation, a company incorporated in the United States whose registered office is at P.O. Box 2801, Ashburn, VA, 20146;
   User or you – any third party that accesses the Website and is not either (i) employed by The AFNA Foundation and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to The AFNA Foundation and accessing the Website in connection with the provision of such services; and Website – the website that you are currently using, afnafoundation.org, and any subdomains of this site unless expressly excluded by their own terms and conditions.
2. In this privacy policy, unless the context requires a different interpretation:
   1. the singular includes the plural and vice versa;
   2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;
   3. a reference to a person includes firms, companies, government entities, trusts and partnerships;
   4. “including” is understood to mean “including without limitation”;
   5.  reference to any statutory provision includes any modification or amendment of it;
   6. the headings and sub-headings do not form part of this privacy policy.

Scope of this privacy policy

1. This privacy policy applies only to the actions of The AFNA Foundation and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
2. For purposes of the applicable Data Protection Laws, The AFNA Foundation is the “data controller”. This means that The AFNA Foundation determines the purposes for which, and the manner in which, your Data is processed.

Data collected

We may collect the following Data, which includes personal Data, from you:

1. name;
2. contact Information such as email addresses and telephone numbers;
3. IP address (automatically collected);
4. web browser type and version (automatically collected);
5. operating system (automatically collected);
6. home phone, cell phone, business phone, business email, business address, billing address; in each case, in accordance with this privacy policy.

How we collect Data

We collect Data in the following ways:

1. data is given to us by you; and
2. data is collected automatically.

Data that is given to us by you

The AFNA Foundation will collect your Data in a number of ways, for example:

1. when you contact us through the Website, by telephone, post, e-mail or through any other means;
2. when you register with us and set up an account to receive our information;
3. when you make payments to us, through this Website or otherwise;
4. when you use our services;

in each case, in accordance with this privacy policy.

Data that is collected automatically

To the extent that you access the Website, we will collect your Data automatically, for example:

1. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
2. we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed “Cookies”.

Our use of Data

1. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
   1. internal record keeping;
   2. transmission by email of information that may be of interest to you;
   3. to create user accounts on website;

   in each case, in accordance with this privacy policy.

2. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
3. For the delivery of information to you via Constant Contact e-mail, we’ll need your consent via soft-optin;
   1. soft opt-in consent occurred when you opted in to our mailing  list and supplied your email address, which was then added to the Constant Contact email distribution list. Under “soft opt-in” consent, we will take your consent as given unless you opt-out.
   2. You have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed “Your rights” below.

Who we share Data with

We may share your Data with the following people for the following reasons:

1. The AFNA Foundation Executive Director and website manager who maintains the AFNA Foundation database and website.
2. AFNA Foundation members who, by being members, have access to the private, members only side of the AFNA Foundation website.

in each case, in accordance with this privacy policy.

Keeping Data secure

We will use technical and organizational measures to safeguard your Data, for example:

1. Access to your account is controlled by a password and a user name that is unique to you.
2. We store your Data on secure servers.
3. We use Secure Sockets Layer (SSL), a standard security protocol for establishing encrypted links between a web server and a browser in an online communication. The usage of SSL technology ensures that all data transmitted between the web server and browser remains encrypted.

We are certified as PCI DSS. This family of standards helps us manage your Data and keep it secure.

Technical and organizational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorized access to your Data, please let us know immediately by contacting us via this e-mail address: afnafoundationpresident@gmail.com.

Data retention

1. Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfill the purposes outlined in this privacy policy or until you request that the Data be deleted.
2. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

Your rights

You have the following rights in relation to your Data:

1. Right to access – the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is “manifestly unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
2. Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
3. Right to erase – the right to request that we delete or remove your Data from our systems.
4. Right to restrict our use of your Data – the right to “block” us from using your Data or limit the way in which we can use it.
5. Right to data portability – the right to request that we move, copy or transfer your Data.
6. Right to object – the right to object to our use of your Data including where we use it for our legitimate interests.

To make inquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: afnafoundationpresident@gmail.com.

If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority.

It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

Links to other websites

This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

Cookies

1. This Website may place and access certain Cookies on your computer. The AFNA Foundation uses Cookies to improve your experience of using the Website. The AFNA Foundation has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.
2. All Cookies used by this Website are used in accordance with current US Cookie Law.
3. This Website may place the following Cookies:
   Strictly necessary cookies  – These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
   Analytical/performance cookies – They allow us to recognize and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
4. You can find a list of Cookies that we use in the Cookies Schedule.
5. You can choose to enable or disable Cookies in your internet browser. By default, most internet browsers accept Cookies, but this can be changed. For further details, please consult the help menu in your internet browser.
6. You can choose to delete Cookies at any time; however, you may lose any information that enables you to access the Website more quickly and efficiently including, but not limited to, personalization settings.
7. It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your internet browser if you are unsure about adjusting your privacy settings.
8. For more information generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.

General

1. You may not transfer any of your rights under this privacy policy to any other person. We may transfer our rights under this privacy policy where we reasonably believe your rights will not be affected.
2. If any court or competent authority finds that any provision of this privacy policy (or part of any provision) is invalid, illegal or unenforceable, that provision or part-provision will, to the extent required, be deemed to be deleted, and the validity and enforceability of the other provisions of this privacy policy will not be affected.
3. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
4. This Agreement will be governed by and interpreted according to the law of United States. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the US courts.

Changes to this privacy policy

The AFNA Foundation reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following the alterations.

You may contact The AFNA Foundation by email at afnafoundationpresident@gmail.com.

Attribution

This privacy policy was created on October 24, 2019.